Office 365 Internet Zone Settings

This is a follow-up to my 2015 post about the recommended IE Internet Security Zone settings for maximum user authentication happiness.

On the post http://www.tuomi.ca/2014/06/23/overcoming-sticky-logouts-office-365-azure-windows-intune-web-browser/, I tried to rationalize IE security settings relating to Office 365.

Here’s a good explanation of why we should care, as quoted from the more recent MSFT post:
“Starting with Windows Vista , Internet Explorer has a new security zone protection feature, called protected mode, and that is set up by default for Internet, Intranet and Restricted Security zones.

Understanding and Working in Protected Mode Internet Explorer

The effect of the protected mode is that the sites in these zones will not have access to the folders available to other application (i.e. data available in other zones). This means the cookies available for one session for a site in a Protected mode zone will not be accessible to a site that resides in a separate zone (and the other way around), which will trigger behind the scene repeated authentication attempts.”

Net result: persistent login prompts, hair pulling, annoyances. The fix? Either manually or through group policy, apply the following settings to your Windows workstations:

Trusted Sites Zone:
https://*.microsoftonline.com
https://*.sharepoint.com
https://*.sharepointonline.com
https://*.outlook.com
https://*.lync.com
https://*.office365.com
https://*.office.com
https://*.microsoftstream.com
https://*.sway.com
https://*.powerapps.com
https://*.yammer.com

Intranet Zone:

*.microsoftonline.com
*.sharepoint.com
*.sharepointonline.com
*.outlook.com
*.lync.com
*.office365.com
*.office.com
*.microsoftstream.com
*.sway.com
*.powerapps.com

 

 

References:
https://blogs.technet.microsoft.com/victorbutuza/2016/06/20/o365-internet-explorer-protected-mode-and-security-zones/
– Latest new URL’s added e.g. PowerApps.com
https://support.microsoft.com/en-us/help/2507767/problems-when-signing-out-of-office-365–azure–or-intune-in-a-web-bro – Original official reference.

 

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What is Office 365? Two simple & current Infographics

You just know you’re in a complex business when even having a good oversight of the major tangents of what you do, is hard to come come by. In Office 365, we have a lot of new services being added on to plumbing/infrastructure backbone of the already massive SharePoint framework.

Conversely, recent changes to SharePoint itself have consolidated some of the user experience scenarios, addressing BIG day to day problems for information workers – file collaboration, CMS-style content publishing and getting away from a “one-size fits all” intranet scenario.

So what IS the mile high perspective? Naming the services is one thing, but showing their intended relationship with each other is crucial. It’s said you don’t really understand something unless you can explain it in simple terms-  here’s two awesome takes on it:

 Image provided by Christophe Fiessinger Office 365 product manager, you can find him on Twitter at https://twitter.com/cfiessinger

..and here’s a different perspective, from Ben at ShareGate:

What's in Office 365 infographic

Crafted by: Sharegate, The SIMPLEST Office 365 and SharePoint Security & Management tool suite.

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App Launcher,custom tiles,hamburger menu,suite bar

Office 365 Custom App Launcher Tiles feature being deployed now

The ability to create custom tiles in your Office 365 tenancy has just been pushed to a much wider audience as of July 22.

From https://support.office.com/en-us/article/Add-custom-tiles-to-the-My-apps-page-and-app-launcher-1136115a-75af-4497-b693-640c4ce70bc6

In Office 365, you can quickly and easily get to your email, calendars, documents, and apps using the Office 365 app launcher (learn more). The tiles in the app launcher are those that have been promoted, or pinned, from the My apps Page (learn more). The My apps page includes all of the apps you get with Office 365 as well as custom apps that you add from the SharePoint Store or Azure AD.

In addition to these, you can add your own custom tiles to the My apps page that point to SharePoint sites, external sites, legacy apps, and more. Once there, you can pin them to your app launcher and instruct your users to do the same. This makes it easy to find the relevant sites, apps, and resources to do your job. In the below example, a custom tile called “Contoso Portal” is used to access an organization’s primary SharePoint site.

Custom tile on Office 365 app launcher

Tip   To perform these steps, you must be an administrator with access to the Office 365 admin center.

Add a custom tile to the My apps page

  1. Sign in to Office 365 with your work or school account.
  2. Select the app launcher icon App launcher button and choose Admin.
  3. Choose Company Profile in the left navigation.

    Company profile in Office 365 admin center

  4. Choose Custom tiles.
  5. Choose Add custom tile plus button to create a new custom tile.

    This opens the Add or edit a custom tile window.

    Add custom tile window

  6. Enter a Tile name for the new tile. The name will appear in the tile.
  7. Enter a URL for the tile. This is the location where you want your users to go when they select the tile.

    Tip   If you’re creating a tile for a SharePoint site, navigate to that site, copy the URL, and paste it here. The URL of your default team site looks like this: https://<company_name>.sharepoint.com

  8. Enter a Description for the tile. You see this when you select the tile on the My apps page and choose App details.
  9. Enter an Image URL for the tile. The image appears on the My apps page and app launcher.

    Tip   The image should be 50×50 pixels, stored in SharePoint Online, and shared with everyone. You can, for example, put it in a library on your team site then generate an anonymous guest link and use that as the URL. If you can’t generate an anonymous link, make sure external sharing is enabled in SharePoint Online.

  10. Choose Submit to create the custom tile.

Your custom tile now appears on the My apps page for you and your users..

To add the custom tile to the app launcher

  1. Select the app launcher icon App launcher button and choose My apps.
  2. Select the ellipsis and choose Pin to app launcher.

    Pin tile to app launcher

Important   Both you and your users need to perform these steps to promote custom tiles from the My apps page to the app launcher.

Edit a custom tile

  1. In the Office 365 admin center, choose Company Profile in the left navigation.
  2. Choose Custom tiles.
  3. Select a custom tile and choose Edit tile.

    Edit custom tile for app launcher

  4. Update the Tile name, URL, Description, or Image URL for the custom tile (see earlier description).
  5. Choose Submit.

To delete a custom tile, follow steps 1-3, choose Remove tile and then Delete.

What’s next?

In addition to adding tiles to the app launcher, you can add app launcher tiles to the Office 365 navigation bar (learn more). To customize the look and feel of Office 365 to match your organization’s brand, see Customize the Office 365 theme.

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Microsoft Ignite Conference 2015 Roundup

Here is my presentation from last weeks Victoria Office 365 User Group in Victoria, BC.

“Microsoft’s Ignite Conference in Chicago last month was a huge event- 23,000+ attendees -and a lot of genuinely interesting technology news came out of it . I’ll share with you here my take on the big items of the event, flavoured through my lens of SharePoint/Office 365.

The core concepts: Microsoft is taking a mobile-first, cloud-first approach with three top priorities: to usher in an era of more personal computing, to reshape work and productivity with enhanced products and processes, and to build trust in a reliable, extensible cloud service offering.

What’s more, for us here in Canada, a lot of these announcements take on huge new relevance as Microsoft just announced on June 2 (http://reimagine.microsoft.ca/en-ca/) that they are opening data centers located on our soil. This opens up the doors to a Government and Private industry base that previously had been not able to leverage these services.

I will talk a bit on the upcoming on premise version of SharePoint 2016, the latest in Office 365 (including Delve/Office Graph), and more. ”

Speaker:  Keith Tuomi, FCV Interactive
Duration: 30 minutes
Audience: Business Professionals (Managers, Project Managers, etc.)
Technical Level: 200

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Findability,NextGen Portals,OneNote,Productivity,Small Business

Microsoft Ignite Conference: Day 4 Round-Up

Last day of the MS Ignite conference for me. Let’s take it to the bridge:
Bridge

Another metaphor? You betcha:

– Cloud vs on-premise
– Microsoft as Service Provider vs Shrink Wrapper
– Unified experiences vs Diversified devices
– People-driven Intranets vs Intranet-driven people
– Windows OS as a true personal & biz life and productivity platform vs Windows OS as a 900 pound gorilla

My top picks for Day 4 in the SharePoint/Office 365 realm (with a little .NET 5 in there to maintain my Dev street cred):

My last-day sessions:

JEA: A PowerShell Toolkit to Secure a Post-Snowden World

When asked what to do about corporate hacking, Ex NSA Director Michael Hayden replied, “Man up and defend yourselves.” Edward Snowden then rocked the world by disclosing privileged NSA information. JitJea stands for “Just In Time, Just Enough Admin.” It’s a Windows PowerShell toolkit that admins use to perform functions without giving them admin privileges.

MVP Panel: SharePoint On-Premises, Online and Everything in Between
Imagine five great minds coming together to talk about Microsoft SharePoint across the board, be it within Microsoft Office 365, in Microsoft Azure, on-premises and certainly hybrid. Via a panel Q&A format, these MVP experts expose how online and hybrid improvements increase both deployment scenarios and value. This session is designed to help ITIs and ITDMs find the right cloud formula to deploy based on practical business and technical considerations. This is a must-not-miss session for any IT pro!

How to Decide When to Use SharePoint and Yammer and Office 365 Groups and Outlook and Skype
Your users may struggle with these questions: Should I share a message via Skype for Business instead of Yammer, Office 365 Groups, or Exchange? Should I collaborate on data using an Excel sheet or a SharePoint list? Should I share a file in Outlook, in a meeting, from OneDrive for Business, on Yammer, in a Group, or in a SharePoint site? This session is the ‘How To’ user’s guide What happens when your users can’t decide what technology or feature to use? They use what they know, or what’s easy; even if better options exist. In this session, Richard and Kanwal help you maximize the value of your Office 365 investment by providing the guidance you need to help your users make better, more effective decisions on how they get work done.

Experts Unplugged: Office 365 Security

OneNote for OneLife: From Notes to Productivity and Platform
OneNote is awesome. Really. Knowledge, learning and info on the bleeding edge benefits from structure – but not too much structure. We all need a place to inscribe understanding, without having to go overboard on the word-processing end of things.  I’m always thrilled to hang out with the OneNote crew as I sometimes wonder if they know they have the future of Education and Wikis in their hands.

Microsoft OneNote gives you one place for your notes and other content with you, anywhere now that OneNote is across all platforms and devices. Write by hand, type, record, snap a picture, clip from the web, or use a growing number of other partner apps and devices and OneNote saves it. Organized or not, you can easily find your notes in any form (text, writing, picture, or audio) with OneNote search. This session demonstrates end-user productivity scenarios at work to give you a clear understanding of how OneNote can help drive adoption of Office 365 with cross-platform, real-time collaboration, and extensibility with OneNote API. You’ll walk away wanting to use, evangelize, and build on OneNote personally or for your organization.

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Instant Messenger,Lync,Skype for Business,Telephony

Lync is Now Skype for Business

Microsoft Lync is now Skype for Business. The latest addition to the Microsoft Office 365 family, Skype for Business connects people everywhere to do more together.

What you need to know:

  1. There will still be two distinct products: Skype for Business and Skype for Consumers.
  2. Skype for Business does not “replace” Lync; rather the next release of the on-premises version of Microsoft Lync Server and the Microsoft Lync Client will be renamed to “Skype for Business”.
  3. The Lync product stays the same under the covers – all the components, technology, infrastructure, and associated capabilities stay as Lync – just the name changes.
  4. Microsoft will continue to make Skype for Business and Skype for Consumers interoperate (i.e. communicate) with each other – ultimately aiming for a seamless experience whether you are at work or at home. Today instant messaging, audio, and video are supported.
  5. Skype for Business (aka Lync :-) ) will have the ability to use the Skype Directory directly from the next release of the Lync Client!  This will make it much easier to add Skype contacts and communicate with them.
  6. The new Skype for Business client will visually look more like the existing Skype client (e.g. theme, icons and workflow) but with all the capabilities of the current Lync client.
  7. Upgrading to the next version of Lync Server (aka Skype for Business) will require no new hardware from a Lync Server 2013 requirements standpoint.

    Meetings, messaging, and more.
    This is a great time to take a look at what Skype for Business offers.

    Skype for Business is ideal for scheduling and running online meetings. Attendees can join from their computers, tablets, or phones. You can use video to connect and get on the same page or quickly trade IMs with your project team. Skype for Business makes communication easy and makes you more productive.

Not sure how to best use it? Have a look at this video for some ideas.


Watch: Skype for Business

Some Technical Resources:

TechNet Documentation: https://technet.microsoft.com/en-us/library/gg398616.aspx
Skype for Business Protocol Workloads Poster: http://www.microsoft.com/en-us/download/details.aspx?id=46448
Skype for Business change management and adoption: https://support.office.com/en-us/article/Skype-for-Business-change-management-and-adoption-d8d85da6-52e7-4819-8451-45c103fb5ccb?omkt=en-us&ui=en-US&rs=en-US&ad=US
Skype for Business Client awareness and readiness resources: https://www.microsoft.com/en-us/download/details.aspx?id=46369
Skype for Business FAQs: https://products.office.com/en-US/skype-for-business/faqs
Skype for Business Solutions Catalog: http://partnersolutions.skypeforbusiness.com/solutionscatalog

Some key opinions from around the blogosphere:
http://blog.insidelync.com/2015/03/the-skype-for-business-clientwhat-you-need-to-know/

A CIO’s insights on Microsoft’s new “Lync” version called “Skype for Business”


http://www.fool.com/investing/general/2015/04/16/4-reasons-skype-for-business-will-be-good-for-micr.aspx

 

 

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Skype for Business sessions now included in Office 365 Summits

On November 11th, we announced our plans to rename Lync to Skype for Business, which will include shipping new client, server and service in Office 365 during the first half of 2015.  At that time, we shared how Skype for Business will take advantage of the strengths of both Skype and Lync to make communications better for organizations—large and small.  Today, we are thrilled to announce the availability of Skype for Business technical training, created to help our partners and IT pros get ready for the upcoming product release.

Starting January 19th through the end of March, the Office 365 Summit events will include instructor-led trainings on Skype for Business to help your company quickly take advantage of the upcoming opportunity.

Sessions include Skype for Business technical tracks for IT pros, developers and users including:

Skype for Business Summit 2

Register today for in person training at an Office 365 Summit.

Worldwide Office 365 Summit event dates and locations

We have five upcoming opportunities for you to participate in an Office 365 Summit in either Mexico City, Sao Paulo, Johannesburg, Amsterdam or Sydney.

Skype for Business Summit 1a

Can’t attend in person? Learn online.

Beginning in February, we’ll make the Office 365 Summit content available on the Office 365 Summit Readiness tab for those unable to attend in person and we’ll start a series of live webcasts that provide deeper, topic by topic, training on Skype for Business.  You can view the current session list and register at this link.

Join us!

In addition to registering for an Office 365 Summit and the upcoming webcasts, please join the Office 365 Community Network on Yammer.

We’re incredibly excited as we approach the Skype for Business release and look forward to your participation.  Please join us in person or online to take advantage of the opportunities to learn more, give us feedback and get ready for Skype for Business.

I hope to see you next week in Mexico City!

—Sami Abou Saab, product manager for Skype for Business.

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