Author: Keith Tuomi

Office 365 Security – Capabilities & Planning

Moving to the Cloud can introduce new concerns. In this post, i’ll help you address your unique organizational security standards, framed against the products and capabilities of your Office 365 services. While Microsoft has invested heavily in securing their platforms against cyber attacks, they operate with a shared responsibility model in which the customer is responsible for ensuring their users take precautions to protect information. Many organizations have an information gap where the IT security team does not have visibility into everyday high-risk activity occurring within these services. They often do not know about misuse until it escalates into...

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Office 365 Internet Zone Settings

This is a follow-up to my 2015 post about the recommended IE Internet Security Zone settings for maximum user authentication happiness. On the post http://www.tuomi.ca/2014/06/23/overcoming-sticky-logouts-office-365-azure-windows-intune-web-browser/, I tried to rationalize IE security settings relating to Office 365. Here’s a good explanation of why we should care, as quoted from the more recent MSFT post: “Starting with Windows Vista , Internet Explorer has a new security zone protection feature, called protected mode, and that is set up by default for Internet, Intranet and Restricted Security zones. Understanding and Working in Protected Mode Internet Explorer The effect of the protected mode is that the sites in these zones will not have access to the folders available to other application (i.e. data available in other zones). This means the cookies available for one session for a site in a Protected mode zone will not be accessible to a site that resides in a separate zone (and the other way around), which will trigger behind the scene repeated authentication attempts.” Net result: persistent login prompts, hair pulling, annoyances. The fix? Either manually or through group policy, apply the following settings to your Windows workstations: Trusted Sites Zone: https://*.microsoftonline.com https://*.sharepoint.com https://*.sharepointonline.com https://*.outlook.com https://*.lync.com https://*.office365.com https://*.office.com https://*.microsoftstream.com https://*.sway.com https://*.powerapps.com https://*.yammer.com Intranet Zone: *.microsoftonline.com *.sharepoint.com *.sharepointonline.com *.outlook.com *.lync.com *.office365.com *.office.com *.microsoftstream.com *.sway.com *.powerapps.com     References: https://blogs.technet.microsoft.com/victorbutuza/2016/06/20/o365-internet-explorer-protected-mode-and-security-zones/ – Latest new URL’s added e.g. PowerApps.com https://support.microsoft.com/en-us/help/2507767/problems-when-signing-out-of-office-365–azure–or-intune-in-a-web-bro – Original official reference....

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SharePoint Online Search Word Breaking

Recently I was asked if search in SharePoint Online would return two results for words separated by hyphens, dashes, or other characters. For example, we’d like to know if  entering the search phrase “committal” will return both “noncommittal” and “non-committal” The answer is, it depends on the specific Search scenario and configuration. It’s indeed an under-documented topic so I thought I’d try and give you good context here. SharePoint Online search “verticals” (Result Sources) determines the source of the search and characteristics of the query logic. We can also create Custom Result Sources. Out of the box Result Sources, are mapped to Managed Properties, which are in essence “columns” of search data. As with Result Sources, there are out of the box managed properties, and we also can create our own. The Search Query component tokenization process splits the stream of text retrieved from the managed properties into individual words (tokens) at the time of a query which includes word breaking, stemming, query spellchecking and the native thesaurus capabilities. This tokenization will only take place if the following setting on the specific Managed Property being searched is turned off: Since we cannot directly modify the out of the box Managed Properties, we are bound to whatever those properties have set for Complete Matching, as the first factor in Word Breaking being applied or not. Here’s the inventory of the...

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SharePoint Saturday Vancouver 2017 – Register Now

RegistrationEnd-User SessionsBusiness SessionsIT Pro SessionsDeveloper Sessions SharePoint administrators, end users, architects, developers, and other professionals that work with Microsoft SharePoint Technologies and Office 365 will meet for the 2nd annual SharePoint Saturday Vancouver on April 8, 2017 at UBC Robson Square located at 800 Robson St. Attendees will be able to register for a variety of sessions presented by seasoned speakers and Microsoft MVP’s presenting a wide range of SharePoint and Office 365 topics. Our Call for Sponsors and General Registration are CURRENTLY OPEN, so sign up for this FREE event today! We look forward to welcoming you all to another great day of learning, networking and fun! Location: UBC Robson Square located at 800 Robson St, Vancouver, B.C. Canada View Larger Map  |  Get Directions  |  View Bird’s Eye Top 10 Digital Workplace design patterns Level: 100 Track: End-User, Business Imagine a future where silo’d departments and legacy processes don’t stand in our way. Today’s collaboration needs go from complex collaboration portals to simple innovation hubs and most importantly need to work for our devices. Designing portals to enable a new kind of collaboration and communication is an absolute necessity today. For the past couple years, I’ve had the opportunity to study how successful teams collaborate and have helped to transform the way teams work and collaborate together. In this session, I’ll share what I’ve learned about making...

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